Act for Health, Inc., doing business as Professional Case Management and PCM Trials (“we” or “us”) value your privacy and we are committed to protecting your personal information.

This Notice

This U.S. Candidate Privacy Notice describes the personal information you provide when you apply for a job with us as part of our recruitment process through Workday. It also describes how we use, share, protect, and retain your personal information. Additionally, if you live in California, you may have additional rights regarding your personal information.

The Information You Provide

You provide personal information when you apply to work with us, contact us about a position, or participate in our recruitment process.

The personal information you provide may include:

  • Your contact information including name, address, email address, phone number.
  • Your work history, education, skills, and qualifications.
  • Your references and job experience.
  • Your background check results.

How We Use Your Information

We use the personal information that you provide to us as part of our recruitment to process your job application and/or to assess your qualifications for potential employment.

We may use your personal information to:

  • Communicate with you about job opportunities and recruitment updates.
  • Verify the accuracy of the information you provide.

How and Why We Might Share Your Information With Third Parties

We may share your personal information with third-party service providers, including:

  • Background check companies.
  • Recruiting and assessment tool service providers.
  • Professional advisors and consultants.

We may also disclose your personal information to comply with legal, contractual, and regulatory requirements or to protect our rights, property, or safety.

In the preceding twelve (12) months, we have not sold our job applicants’ personal information for monetary or other consideration to any third party, and we have no future intention of doing so.

How Your Information Is Protected

We take protecting your personal information from loss, misuse, disclosure, alteration, unauthorized access, and destruction seriously. We use a combination of security technologies, procedures, and organizational measures to safeguard the confidentiality of your personal information.

Where we have given you (or where you have chosen) a password enabling you to access an account with us, you are responsible for keeping this password confidential. We ask you not share a password with anyone.

When you input information into Workday, Workday protects your information through its security practices, which are described here: https://www.workday.com/en-us/why-workday/trust/security.html

How Your Information Is Retained

We will retain your personal information for as long as necessary to fulfill the purpose for which it was provided and in accordance with applicable laws and regulations. If you are not hired, we may retain your personal information for potential future employment opportunities, as permitted by law.

For California Candidates

In the sections above, we explain how we use and disclose your personal information provided to us when you apply for a job with us. If you are a resident of California, the California Consumer Privacy Act of 2018, and its implementing regulations (the “CCPA”) and the California Privacy Rights Act (the “CPRA”) provide you with additional rights to make the following requests regarding your personal information:

California residents may request notice of and access to certain information about our collection and use of your personal information over the past 12 months. Once we receive and confirm your verifiable request, we may disclose to you:

  • The categories of personal information we collected about you.
  • The categories of sources for the personal information we collected about you.
  • Our business or commercial purpose for collecting that personal information.
  • The categories of third parties with whom we disclosed that personal information.
  • The specific pieces of personal information we collected about you (also called a data portability request).
  • If we disclosed your personal information for a business purpose, a list of disclosures identifying the personal information categories that each category of recipient obtained.

California residents may request that we correct personal information about you that is inaccurate.

California residents may request that we delete your personal information that we collected from you and retained, subject to certain exceptions. Once we receive and confirm your verifiable request, we will delete your personal information from our records, unless an exception applies.

California residents and their authorized agent may exercise these rights through the following means:

  • Requests to delete your personal information held in Workday can be made through your account on the Workday Candidate portal.
  • All other requests can be made by emailing [email protected].

We will consider those requests and respond to you within the time period stated by applicable law.

We may request you or your authorized agent provide us with information necessary to confirm your identity and ensure your right to access the information (or to exercise any of your other rights). This is an additional security measure we use to ensure that your personal information is not disclosed to any person who has no right to receive it.

Any verifiable request (except those to delete data you entered into our Workday Candidate portal) must:

  • Provide sufficient information that allows us to reasonably verify you are the person about whom we collected personal information or an authorized representative (such as by requiring you to provide a signed written authorization that the agent is authorized to make a request on your behalf).
  • Describe your request with sufficient detail that allows us to properly understand, evaluate, and respond to it.

Certain personal information may, however, be exempt from such requests in certain circumstances, which may include processing your personal information for our legitimate business purposes or to comply with a legal obligation.

You will not have to pay a fee to access your personal information (or to exercise any of the other rights). However, there may be certain limitations on the number of times you may exercise your rights within a twelve-month period.

We will not penalize you for exercising any of your rights.

Contact Us

If you have any questions about this Notice or how we process your personal data, please contact us at [email protected].

Amendment and Revision

This Notice may be revised from time to time. This Notice was last revised on February 20, 2024.